Board of Parks and Recreation
Regular Board Meeting
Monday, December 07, 1998 at 7:00 pm
A recording of the Agenda is available at 604-257-8507.
APPROVAL OF MINUTES
- Minutes of the regular meeting of the Board held on Monday,
November 30, 1998 .
- The Chair to report on the previous year's operations.
- City Council Report
- ELECTION OF CHAIR
The following are excerpts from the Board's Procedure By-law:
"The General Manager shall call the first Board meeting of the year
to order and conduct the meeting for election of the Chair or until
an acting Chair is appointed. The General Manager shall proceed in
the same manner whenever the chair is vacant until the Board fills
"The presiding officer of the Board shall be its Chair who shall be
elected by a majority vote from among the Board members present.
The election of Chair shall be by ballot and shall take place at the
first meeting in December of each year but if the vote is indecisive,
the election shall take place at the next or subsequent meetings until
the matter is determined.
If a Chair is not elected at the first meeting, the Board shall appoint
an acting Chair who shall conduct the Board's meetings until a Chair
The term of the Chair commences on the date of the election as Chair
and terminates on the date of the first meeting in December next ensuing
or, if in the last year of a term of office as a member of the Board,
at the end of the term of office.
If the office of Chair becomes vacant, the Board shall forthwith elect
a new Chair on the basis herein described.
The Chair shall vote on all questions submitted and shall have the
same rights and be subject to the same restriction on participating
in debate as other members of the Board."
- ELECTION OF VICE CHAIR
"There shall be a Vice Chair elected in the same manner and for
the same term as the Chair. The Chair shall preside during the election
of the Vice Chair.
When the Chair is unable to carry out all or any of the duties
of the presiding officer, the Vice Chair of the Board or in the
absence of the Vice Chair, such other appointed Board members, shall
act for the Chair until such time as the Board makes other arrangements.
If the office of Vice chair becomes vacant, the Board shall forthwith
elect a new Vice Chair on the basis herein described."
EXPENDITURE WARRANTS - 1999
Recommendation: THAT the Board authorize the
General Manager to draw warrants pursuant to Section 493 of the
City Charter for the twelve month period of 1999.
It is normal practice for the Board at the first meeting in each
year to authorize the General Manager to draw warrants pursuant
to Section 493 of the City Charter for expenditures by the Board
for the twelve month period of 1999. The following are the pertinent
sections of the City Charter.
- Save by resolution of the Council, the Board shall not authorize
or make any expenditures except those provided for in the estimate
as adopted by the Council.
- The Board may, for a period of not more than twelve months at
a time, give authorization in advance to the General Manager to
draw warrants for payment prior to approval of the Board, but
every warrant for a payment so authorized in advance shall be
reported in writing by the General Manager to the Board within
fifteen days after the end of the month in which the warrant is
- LIAISON APPOINTMENTS
The Chair to appoint liaison Commissioners to various Park Board affiliated
- 1999 Regular Board Meeting Dates
Board members to approve the calendar for 1999 regular Board meetings.
- Kitsilano Beach Pay Parking Lot -
Hours of Operation and Security Service
Staff report dated November 27, 1998 recommending that the closing
time of the Kitsilano Beach pay parking lot at Cornwall and Arbutus
be extended from 1:00 am until 2:00 am on a permanent basis and
that ongoing arrangements with area restaurateurs regarding the bonded
security service in the lot be made to the satisfaction of the General
- Non-Motorized Water Sports Concession
at English Bay
Staff report dated November 24, 1998 recommending that Ocean West
Expeditions Ltd. Be granted approval to operate a non-motorized water
sports concession at English Bay Beach for the years 1999 - 2001,
subject to conditions satisfactory to the General Manager.
- Dogs Off-Leash in Parks
Staff report dated November 27, 1998 recommending that the Board approve
the dogs off-leash locations identified in this report.
- Parkland Rights of Way
Staff report dated November 27, 1998 recommending that the Board grant
a right of way for operation and maintenance of collector sewers along
English Bay, in accordance with the attached documentation, to the
Greater Vancouver Sewerage and Drainage District.
LAST MEETING'S NOTICE OF MOTION
NOTICE OF MOTION
NEXT REGULAR MEETING: Monday, January 11, 1999 at 7:00 pm
(THE FOLLOWING ITEMS ARE SUBMITTED FOR INFORMATION PURPOSES ONLY AND
NOT FOR DISCUSSION UNLESS RAISED BY A BOARD MEMBER)
Approval of Warrants
Warrant #53 in the amount of $377,325.85