Board of Parks and Recreation
Regular Board Meeting

Monday, December 4, 2000 at 7:00 pm

AGENDA

A recording of the Agenda is available at 604-257-8507.

APPROVAL OF MINUTES

1. Minutes of the regular meeting of the Board held on Monday, November 20, 2000 .

CHAIR'S REPORT - 2000

2. Commissioner Wilson to report on past year's operations.
3. ELECTION OF CHAIR
   
   The following are excerpts from the Board's Procedure By-law:
   
   "The General Manager shall call the first Board meeting of the year to order and conduct the meeting for election of the Chair or until an acting Chair is appointed. The General Manager shall proceed in the same manner whenever the chair is vacant until the Board fills the vacancy."
   
   CHAIR
   "The presiding officer of the Board shall be its Chair who shall be elected by a majority vote from among the Board members present.
   
   The election of Chair shall be by ballot and shall take place at the first meeting in December of each year but if the vote is indecisive, the election shall take place at the next or subsequent meetings until the matter is determined.
   
   If a Chair is not elected at the first meeting, the Board shall appoint an acting Chair who shall conduct the Board's meetings until a Chair is elected.
   
   The term of the Chair commences on the date of the election as Chair and terminates on the date of the first meeting in December next ensuing or, if in the last year of a term of office as a member of the Board, at the end of the term of office.
   
   If the office of Chair becomes vacant, the Board shall forthwith elect a new Chair on the basis herein described.
   
   The Chair shall vote on all questions submitted and shall have the same rights and be subject to the same restriction on participating in debate as other members of the Board."
4. ELECTION OF VICE-CHAIR
   Vice-Chair
   "There shall be a Vice Chair elected in the same manner and for the same term as the Chair. The Chair shall preside during the election of the Vice Chair.
   
   When the Chair is unable to carry out all or any of the duties of the presiding officer, the Vice Chair of the Board or in the absence of the Vice Chair, such other appointed Board members, shall act for the Chair until such time as the Board makes other arrangements.
   
   If the office of Vice chair becomes vacant, the Board shall forthwith elect a new Vice Chair on the basis herein described."
5. YEAR 2001 BOARD MEETING DATES
   The Board to approve the Year 2001 Board Meeting Dates.
6. EXPENDITURE WARRANTS - YEAR 2001
   Recommendation:

   THAT the Board authorize the General Manager to draw warrants pursuant to Section 493 of the City Charter for the twelve month period of Year 2001.

   It is normal practice for the Board at the first meeting in each year to authorize the General Manager to draw warrants pursuant to Section 493 of the City Charter for expenditures by the Board for the twelve month period of Year 2001. The following are the pertinent sections of the City Charter.
   
   Section 493
   1. Save by resolution of the Council, the Board shall not authorize or make any expenditures except those provided for in the estimate as adopted by the Council.
   
   4. The Board may, for a period of not more than twelve months at a time, give authorization in advance to the General Manager to draw warrants for payment prior to approval of the Board, but every warrant for a payment so authorized in advance shall be reported in writing by the General Manager to the Board within fifteen days after the end of the month in which the warrant is drawn."

DELEGATION

Dick Bradshaw, Vancouver Aquarium, to thank the Board for their participation in the Salmon Stream Project.

STAFF REPORTS

Administrative

7. Year 2000 Capital Projects Update
   Staff information report dated November 23, 2000 was mailed to Board members.
   Appendix A Status Report

ENQUIRIES, OTHER MATTERS AND NEW BUSINESS

IN-CAMERA MEETING

That the Board later tonight go into a meeting which is closed to the public, pursuant to Section 165.2 of the Vancouver Charter, to discuss matters related to paragraph:

personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the city or another position appointed by the City.

 

NEXT REGULAR MEETING: Monday, January 15, 2001 at 7:00 pm

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