Board of Parks and Recreation
Regular Board Meeting
Monday, December 10, 2007 at 7:00
A recording of the Agenda is available at 604-257-8507.
APPROVAL OF MINUTES
- Minutes of the regular
meeting of the Board held on Monday, November
26, 2007 .
CHAIR'S REPORT - 2007
- Commissioner Robertson to report on past year's operations.
- ELECTION OF CHAIR
The following are excerpts from the Board's Procedure By-law:
"The General Manager shall call the first Board meeting of the
year to order and conduct the meeting for election of the Chair or
until an acting Chair is appointed. The General Manager shall proceed
in the same manner whenever the chair is vacant until the Board fills
"The presiding officer of the Board shall be its Chair
who shall be elected by a majority vote from among the Board members
Board members shall elect the Chair by ballot at the first meeting
in December of each year. If a tie vote occurs, the General Manager
shall remove from the ballot the nominee who receives the lowest number
of votes. The Board members shall then repeat the same procedure of
ballot voting and removal from the ballot of the nominee who receives
the lowest number of votes until they have elected the Chair.
If a Chair is not elected at the first meeting, the Board shall appoint
an acting Chair who shall conduct the Board's meetings until a Chair
The term of the Chair commences on the date of the election as Chair
and terminates on the date of the first meeting in December next ensuing
or, if in the last year of a term of office as a member of the Board,
at the end of the term of office.
If the office of Chair becomes vacant, the Board shall forthwith
elect a new Chair on the basis herein described.
The Chair shall vote on all questions submitted and shall have the
same rights and be subject to the same restriction on participating
in debate as other members of the Board."
- ELECTION OF VICE CHAIR
"There shall be a Vice Chair elected in the same manner
and for the same term as the Chair. The Chair shall preside during
the election of the Vice Chair.
When the Chair is unable to carry out all or any of the duties
of the presiding officer, the Vice Chair of the Board or in the
absence of the Vice Chair, such other appointed Board members, shall
act for the Chair until such time as the Board makes other arrangements.
If the office of Vice Chair becomes vacant, the Board shall forthwith
elect a new Vice Chair on the basis herein described."
- Year 2008 Board Meeting Dates
The Board to approve the Year 2008
Board Meeting Dates .
- A. Active Communities
This report was deferred from the meeting of the Board held on Monday, November
Appendix A - Active Communities
B. VACNet Advisory Committee
Staff report dated November 28, 2007 recommending that
the Board receive the Vancouver Active
Communities Network report for information
and that staff work closely with VACNet
partners to ensure the widest possible
implementation of the goal to increase
activity levels of citizens "20%
More By 2010".
Appendix A - VACNet
to VACNet Report
Committe member list
2008 Fees and Charges
Staff report dated November 17, 2007 recommending that the Board receive for
information the 2008 Fees and Charges and approve the adjustments
as detailed in Appendix A .
Consulting Services for VanDusen Botanical Garden Facilities
Staff report dated November 29, 2007 recommending that the Board approve recommendations
A to D.
Stanley Park Restoration - Prospect Point Road Realignment
Staff report dated November 30, 2007 recommending that the Board approve the
attached recommended plan for the Prospect Point road and landscape
2008 Special Events
Staff report dated November 28, 2007 recommending that the Board approve recommendations
A and B .
Janitorial Service Contract
Staff report dated November 20, 2007 recommending that the Board join with the
City in awarding a contract for Janitorial Services to Executive
Building Maintenance for a period of three years beginning December
Dog Strategy Task Force - Summary Report
Staff report dated November 30, 2007 recommending that the Board receive the
summary report of the Dog Strategy Task Force for information.
Trout Lake Construction - Delegated Authority
Staff report dated November 29, 2007 recommending that the General Manager be
authorized to award and execute an extension of the contract with
Bird Construction for the completion of construction at the Trout
Lake Ice Arena as described in the report.
The following motion was deferred from the meeting of the Board held
on Monday, October 29, 2007.
WHEREAS the Board may appoint a committee of members by resolution
and specify the business to be dealt with by the committee according
to the Board of Parks and Recreation Procedure By-Law 14.1;
WHEREAS a Board member who is not a member of the committee may attend
a meeting and enter into debate but shall not have a vote according
to Board of Parks and Recreation Procedure By-Law 14.8;
WHEREAS the Board wishes to be inclusive in its voting rights with
respect to committee business;
WHEREAS the Board regularly requires detailed consideration of issues
brought to the Board, which would benefit from further discussion
and input from staff and members of the public by a committee; and
THEREFORE BE IT RESOLVED THAT the Vancouver Park Board reorganize
the committee governance structure to enable inclusive participation
and voting and establishes one Committee with membership as follows:
Marty Zlotnik (Chair)
Allan De Genova
As per Procedure By-Law 14.1 - 14.11
THEREFORE BE IT FURTHER RESOLVED THAT this Committee hold regular
Monday evening meetings with the first Committee meeting to be held
at 7:00 pm on Monday, January 21, 2008.
- Committee Meeting Schedule
The Board to approve the Year 2008
Committee Meeting Dates .
THAT the Board later this evening go into a meeting which is closed
to the public, pursuant to Section 165.2 of the Vancouver Charter,
to discuss matters related to paragraph:
(e) the acquisition, disposition or expropriation
of land or improvements, if the Board
disclosure could reasonably be expected
to harm the interests of the city.
ENQUIRIES, OTHER MATTERS AND NEW BUSINESS
NEXT MEETING: Monday, January 14, 2008 at 7:00 pm.