Addendum to Agenda for the Meeting of the
Board of Parks and Recreation

Monday, December 11, 1995

 

2. CHAIR'S REPORT
   The Chair to report on the previous year's operations.
3. ELECTION OF CHAIR
   The following are excerpts from the Board's Procedure By-law:
   
   Chair
   
   "The presiding officer of the Board shall be its Chair who shall be elected by a majority vote from among the Board members present.
   
   The election of Chair shall be by ballot and shall take place at the first meeting in December of each year but if the vote is indecisive, the election shall take place at the next or subsequent meetings until the matter is determined. The term of the Chair commences on the date of the election as Chair and terminates on the date of the first meeting in December next ensuing or, if in the last year of a term of office at the end of the term of office.
   
   If the Chair is not elected at the first meeting, the Board shall appoint an acting Chair who shall conduct the Board's meetings until a Chair is elected.
   
   The General Manager shall call the first Board meeting of the year to order and conduct the meeting for election of the Chair or until an acting Chair is appointed. The General Manager shall proceed in the same manner whenever the chair is vacant until the Board fills the vacancy."
4. ELECTION OF VICE-CHAIR
   "There shall be a Vice Chair elected in the same manner and for the same term as the Chair. The Chair shall preside during the election of the Vice Chair."

DELEGATIONS

Item 6 - Wildlife in the City Workshop Report
- Daphne Solecki

Item 7 - VanDusen Gift Shop Study
- Dr. Phil Ashmore, President, VanDusen Botanical Gardens Association

UNFINISHED BUSINESS

1. Seasonal Adjustment of Aquarium Admission Rates
   Letter dated November 21, 1995 from Dr. John Nightingale, Executive Director, Vancouver Aquarium, requesting Park Board approval for a seasonal fee structure.
2. Special Events for 1996
   Staff report dated November 23, 1995 recommending that the Board approve the 1996 Calendar of Major Events as described in the report.
3. Last Meeting's Notice of Motion
   Moved by Commissioner Chesman,
   
   THAT City Council be requested to have one voting member of its Heritage Commission appointed from the Park Board.

FINANCE/ADMINISTRATION/HUMAN RESOURCES

8. Annual Waste Disposal Contract
   Staff report dated December 7, 1995 recommending that the Park Board award the Annual Waste Disposal contract to low bidder McRae Waste Management Ltd. for 1996.
9. EXPENDITURE WARRANTS - 1996
   Recommendation: THAT the Board authorize the General Manager to draw warrants pursuant to Section 493 of the City Charter for the twelve month period of 1996.
   
   It is normal practice for the Board at the first meeting in each year to authorize the General Manager to draw warrants pursuant to Section 493 of the city Charter for expenditures by the Board for the twelve month period of 1995. The following are the pertinent sections of the City Charter:
   
   "Section 493 (1) Save by resolution of the Council, the Board shall not authorize or make any expenditures except those provided for in the estimates as adopted by the Council.
   
   (2) The Board may, for a period of not more than twelve months at a time, give authorization in advance to the General Manager to draw warrants for payment prior to approval of the Board, but every warrant for a payment so authorized in advance shall be reported in writing by the General Manager to the Board within fifteen days after the end of the month in which the warrant is drawn."

IN-CAMERA MEETING

1. Approval of Minutes
2. Personnel Matters

(THE FOLLOWING ITEMS ARE SUBMITTED FOR INFORMATION PURPOSES ONLY AND NOT FOR DISCUSSION UNLESS RAISED BY A BOARD MEMBER)

1. Approval of Warrants
   Warrant #52 in the amount of $755,624.91, Warrant #53 in the amount of $143,068.65.

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