Board of Parks and Recreation
Monday, December 06, 1999 at 7:00 pm
A recording of the Agenda is available at 604-257-8507.
- Minutes of the regular meeting of the Board held on Monday, November
01, 1999 .
- Minutes of the in-camera meeting of the Board held on Monday, October
CHAIR'S REPORT - 1999
Commissioner Fetherstonhaugh to report on past year's operations.
Susan Mundick to make a presentation to retiring Commissioners.
The Chair asks the Mayor to swear in the new Board.
YEAR 2000 BOARD
OATH OF OFFICE
The General Manager to read the election returns advising that
: Allan De Genova, Duncan Wilson, Clarence Hansen, Laura McDiarmid,
Christopher Richardson, Roslyn Cassells and Dianne Ledingham received
the highest number of votes and were declared Commissioners elect
for the years 1999 - 2002.
The Mayor to administer the Oath of Office to the Commissioners
ELECTION OF CHAIR
The following are excerpts from the Board's Procedure By-law:
"The General Manager shall call the first Board meeting of
the year to order and conduct the meeting for election of the Chair
or until an acting Chair is appointed. The General Manager shall
proceed in the same manner whenever the chair is vacant until the
Board fills the vacancy."
"The presiding officer of the Board shall be its Chair
who shall be elected by a majority vote from among the Board members
The election of Chair shall be by ballot and shall take place at
the first meeting in December of each year but if the vote is indecisive,
the election shall take place at the next or subsequent meetings
until the matter is determined.
If a Chair is not elected at the first meeting, the Board shall
appoint an acting Chair who shall conduct the Board's meetings until
a Chair is elected.
The term of the Chair commences on the date of the election as Chair
and terminates on the date of the first meeting in December next
ensuing or, if in the last year of a term of office as a member
of the Board, at the end of the term of office.
If the office of Chair becomes vacant, the Board shall forthwith
elect a new Chair on the basis herein described.
The Chair shall vote on all questions submitted and shall have the
same rights and be subject to the same restriction on participating
in debate as other members of the Board."
- ELECTION OF VICE CHAIR
"There shall be a Vice Chair elected in the same manner and
for the same term as the Chair. The Chair shall preside during the
election of the Vice Chair.
When the Chair is unable to carry out all or any of the duties of
the presiding officer, the Vice Chair of the Board or in the absence
of the Vice Chair, such other appointed Board members, shall act
for the Chair until such time as the Board makes other arrangements.
If the office of Vice chair becomes vacant, the Board shall forthwith
elect a new Vice Chair on the basis herein described."
- Year 2000 Board Meeting Dates
The Board to approve the attached Year 2000 Board Meeting Dates.
- EXPENDITURE WARRANTS -Year 2000
Recommendation: THAT the Board authorize the General Manager to
draw warrants pursuant to Section 493 of the City Charter for the
twelve month period of Year 2000.
It is normal practice for the Board at the first meeting in each
year to authorize the General Manager to draw warrants pursuant
to Section 493 of the City Charter for expenditures by the Board
for the twelve month period of Year 2000. The following are the
pertinent sections of the City Charter.
Section 493 - 1. Save by resolution of the Council, the Board shall
not authorize or make any expenditures except those provided for
in the estimate as adopted by the Council.
4. The Board may, for a period of not more than twelve months at
a time, give authorization in advance to the General Manager to
draw warrants for payment prior to approval of the Board, but every
warrant for a payment so authorized in advance shall be reported
in writing by the General Manager to the Board within fifteen days
after the end of the month in which the warrant is drawn."
NEXT REGULAR MEETING: Monday, December 13, 1999 at 7:00 pm