Board of Parks and Recreation
Regular Board Meeting
Monday, December 16, 2002 at 7:00 pm

AGENDA (REVISED)

A recording of the Agenda is available at 604-257-8507.

APPROVAL OF MINUTES
  1. Minutes of the Year 2002 Board and Year 2003 Board's inaugural meeting held on Monday, December 02, 2002.
CHAIR'S REPORT
STAFF REPORTS
  1. Boys' and Girls' Clubs of Greater Vancouver - Lease Renewal
    Staff report dated November 28, 2002 recommending that the Board approve recommendations A and B.
  2. Millennium Sport Facility Design Approval
    Staff report dated December 6, 2002 recommending that the Board receive the report for information.
  3. 2003 Special Events
    Staff report dated December 6, 2002 recommending that the Board approve the special events as outlined in Table 1 with all arrangements to the satisfaction of the General Manager; the Board receive the 2003 Calendar of Major Events for information and, that the Board undertake a review of the policies, guidelines and the administrative process for special events accommodated on parks.
    Appendix A - Guidelines for Special Evants
    Appendix B - 2003 Special Events
  4. Updated Applications for Infrastructure Program Funding
    Staff report dated December 06, 2002 recommending that the Board receive the report for information.
  5. Mount Pleasant Community Centre Renewal
    Staff report dated November 28, 2002 recommending that the Board receive the report for information.
MOTIONS

The following motion was put forward by Commissioner Romaniuk,

WHEREAS, full and open public participation is an essential element in a democratic process;

AND WHEREAS, it is the goal of this Board to facilitate and promote full and open public participation;

THEREFORE BE IT RESOLVED THAT, the agenda, date, time and location of regularly scheduled meetings of the Board shall be posted on the Park Board website no later than 12 noon seven days prior to the meeting of the Board;

AND BE IT FURTHER RESOLVED THAT, a notice of the agenda, date, time and location of regularly scheduled meetings of the Board shall be posted in a location accessible to the public at the Park Board Administration offices and at Community Centres, public swimming pools, ice rinks, golf courses and other Park Board facilities, no later than seven days prior to the meeting of the Board;

AND BE IT FURTHER RESOLVED THAT, public delegations who wish to speak at a regular meeting of the Board on a issue that concerns the Board must contact the Board Secretary by 12 noon on the day of the regular meeting to state an interest in addressing the Board.

The following motion was put forward by Commssioner Woodcock,

WHEREAS, full and open public participation is an essential element in a democratic process;

AND WHEREAS, it is the goal of this Board to facilitate and promote full and open public participation;

AND WHEREAS, the Board is interested in holding some regularly scheduled Board meetings in Community Centres and other suitable Park Board facilities in representative neighbourhoods and communities;

THEREFORE BE IT RESOLVED THAT, the Board directs staff to prepare a draft plan for holding some regularly scheduled Board meetings at locations including Community Centres and other suitable Park Board facilities.

IN-CAMERA MEETING

THAT the Board later this evening go into a meeting which is closed to the public, pursuant to Section 165.2 of the Vancouver Charter, to discuss matters related to paragraph:

(h) litigation or potential litigation affecting the city.

ENQUIRIES, OTHER MATTERS AND NEW BUSINESS

 

NEXT REGULAR MEETING: Monday, January 13, 2002 at 7:00 pm

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