Board of Parks and Recreation
Regular Board Meeting

Monday, December 07, 1998 at 7:00 pm

AGENDA

A recording of the Agenda is available at 604-257-8507.

APPROVAL OF MINUTES

1. Minutes of the regular meeting of the Board held on Monday, November 30, 1998 .

CHAIR'S REPORT

2. The Chair to report on the previous year's operations.
3. City Council Report
4. ELECTION OF CHAIR
   The following are excerpts from the Board's Procedure By-law:
   
   "The General Manager shall call the first Board meeting of the year to order and conduct the meeting for election of the Chair or until an acting Chair is appointed. The General Manager shall proceed in the same manner whenever the chair is vacant until the Board fills the vacancy."
   
   CHAIR
   
   "The presiding officer of the Board shall be its Chair who shall be elected by a majority vote from among the Board members present.
   
   The election of Chair shall be by ballot and shall take place at the first meeting in December of each year but if the vote is indecisive, the election shall take place at the next or subsequent meetings until the matter is determined.
   
   If a Chair is not elected at the first meeting, the Board shall appoint an acting Chair who shall conduct the Board's meetings until a Chair is elected.
   
   The term of the Chair commences on the date of the election as Chair and terminates on the date of the first meeting in December next ensuing or, if in the last year of a term of office as a member of the Board, at the end of the term of office.
   
   If the office of Chair becomes vacant, the Board shall forthwith elect a new Chair on the basis herein described.
   
   The Chair shall vote on all questions submitted and shall have the same rights and be subject to the same restriction on participating in debate as other members of the Board."
5. ELECTION OF VICE CHAIR
   

   VICE CHAIR

   "There shall be a Vice Chair elected in the same manner and for the same term as the Chair. The Chair shall preside during the election of the Vice Chair.

   When the Chair is unable to carry out all or any of the duties of the presiding officer, the Vice Chair of the Board or in the absence of the Vice Chair, such other appointed Board members, shall act for the Chair until such time as the Board makes other arrangements.

   If the office of Vice chair becomes vacant, the Board shall forthwith elect a new Vice Chair on the basis herein described."

6. EXPENDITURE WARRANTS - 1999

   Recommendation: THAT the Board authorize the General Manager to draw warrants pursuant to Section 493 of the City Charter for the twelve month period of 1999.

   It is normal practice for the Board at the first meeting in each year to authorize the General Manager to draw warrants pursuant to Section 493 of the City Charter for expenditures by the Board for the twelve month period of 1999. The following are the pertinent sections of the City Charter.

   Section 493

   1. Save by resolution of the Council, the Board shall not authorize or make any expenditures except those provided for in the estimate as adopted by the Council.
   2. The Board may, for a period of not more than twelve months at a time, give authorization in advance to the General Manager to draw warrants for payment prior to approval of the Board, but every warrant for a payment so authorized in advance shall be reported in writing by the General Manager to the Board within fifteen days after the end of the month in which the warrant is drawn."
7. LIAISON APPOINTMENTS
   The Chair to appoint liaison Commissioners to various Park Board affiliated facilities.
8. 1999 Regular Board Meeting Dates
   Board members to approve the calendar for 1999 regular Board meetings.

STAFF REPORTS

9. Kitsilano Beach Pay Parking Lot - Hours of Operation and Security Service
   Staff report dated November 27, 1998 recommending that the closing time of the Kitsilano Beach pay parking lot at Cornwall and Arbutus be extended from 1:00 am until 2:00 am on a permanent basis and that ongoing arrangements with area restaurateurs regarding the bonded security service in the lot be made to the satisfaction of the General Manager.
10. Non-Motorized Water Sports Concession at English Bay
    Staff report dated November 24, 1998 recommending that Ocean West Expeditions Ltd. Be granted approval to operate a non-motorized water sports concession at English Bay Beach for the years 1999 - 2001, subject to conditions satisfactory to the General Manager.
11. Dogs Off-Leash in Parks
    Staff report dated November 27, 1998 recommending that the Board approve the dogs off-leash locations identified in this report.
12. Parkland Rights of Way
    Staff report dated November 27, 1998 recommending that the Board grant a right of way for operation and maintenance of collector sewers along English Bay, in accordance with the attached documentation, to the Greater Vancouver Sewerage and Drainage District.

LAST MEETING'S NOTICE OF MOTION
NEW BUSINESS
NOTICE OF MOTION
ENQUIRIES
REMINDERS

 

NEXT REGULAR MEETING: Monday, January 11, 1999 at 7:00 pm

 

INFORMATION ITEM

(THE FOLLOWING ITEMS ARE SUBMITTED FOR INFORMATION PURPOSES ONLY AND NOT FOR DISCUSSION UNLESS RAISED BY A BOARD MEMBER)

Approval of Warrants

Warrant #53 in the amount of $377,325.85

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