Committee and Board Meeting Highlights
April 8, 2013

The following information is intended to provide quick highlights of this scheduled Board meeting. Every attempt has been made to summarize these highlights as accurately as possible; however, the complete and official minutes will be posted on the website on the Monday one week prior to the next scheduled Board meeting.

Meeting Agenda - April 8, 2013

Park Board Committee Meeting

Chair's Report
The Chair reported on recent events – FIFA Women’s World Cup Canada 2015 announcement and BC Mixed Curling Championships at Hillcrest Centre.

Staff Reports

Pitch and Putt Utilization
The Board approved seasonally operating the three Pitch and Putt courses including Stanley Park, Queen Elizabeth Park and Rupert Park to better align the seasonal nature of the pitch and putts recreational activity. The move offers full service during the summer and weather permitting open community access during the winter. The Board approved the modification of the Host Facility Agreement with the First Tee of Metro Vancouver/YMCA for the use of Rupert Park Pitch and Putt and other courses on terms identified. This will offer an opportunity to increase the course’s utilization and introduce more youth to the sport.

Special Event Approvals – Vancouver International Children’s Festival and Le Diner En Blanc
The Board approved a request from the Vancouver International Children’s Festival for a gated festival area at Sutcliffe Park from May 27 to June 2. After a public presentation detailing the Le Diner En Blanc event, the Board approved a request from the Social Concierge for Le Diner En Blanc, a gated event including a public special events license with a maximum capacity of 2,500 to take place on August 22 from 7 to 11 pm at a park location to be confirmed. These unique events add to the diverse calendar of cultural activities planned in parks this summer.

Update: Contract Award – Supply and Delivery of Foodservice Products
The Board received for information a report announcing the award of contract for the provision of food, paper and miscellaneous supplies to Sysco Foodservices of Vancouver for a two year term with an option to renew for three additional years, at an estimated value of $1.3 million over the term, plus taxes.

Commissioner Barnes put forward a motion that staff investigate all our existing policies and practices as well as look at other municipalities to find new ways of educating and ensuring that all Vancouver Park Board facilities are a safe and encouraging environment for children and youth of all abilities, ages and backgrounds and that all our children that wish to be involved in sport are motivated and supported to do so. The motion was carried.

Regular Board Meeting

Report of the Park Board Committee
The Board approved the recommendations of Committee: Pitch and Putt Utilization, Special Events Approvals, Food Services Contract Award and Motion re Fair Play (see Committee highlights above).

General Manager’s Report
Park Board related item on Council agenda this week: City of Vancouver’s Digital Strategy. The General Manager also reported on two awards - VanDusen Botanical Garden Visitor Centre was named 2013 Botanical Garden of the Year by the Canadian Garden Tourism Council, and the City and Park Board supported event, 2012 Honda Celebration of Light, was named Best Festival in Canada at the recent Canadian Event Industry Awards; and he provided an update on the Sport Hosting Grant for the Davis Cup, and Team Canada wins.

Notice of Motion
Commissioner De Genova put forward a notice of motion re: the censure of Chair Blyth.

Commissioner Loke put forward a notice of motion re: the Inclusivity and Gender Variance Task Force.

Next Meeting
The next Park Board Committee Meeting will be held at 7 pm on Monday, April 22, 2013 at 2099 Beach Avenue with next Regular Park Board Meeting held immediately following the Committee Meeting that evening.

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