Vancouver Board of Parks and Recreation

Board of Parks and Recreation
Regular Board Meeting

Monday, October 30, 2006 at 7:00 pm

AGENDA (REVISED)

A recording of the Agenda is available at 604-257-8507

APPROVAL OF MINUTES

1. Minutes of the regular meeting of the Board held on Monday, October 16, 2006

CHAIR'S REPORT

COMMITTEE REPORTS

Parks and Recreation Planning Committee
Parks and Recreation Finance Committee

COMMUNICATIONS

2. Letter dated October 10, 2006 from the City Clerk regarding the Ethical and Sustainable Purchasing Policy.

STAFF REPORTS

3. 2007 Fees & Charges
   Staff report dated October 23, 2006 recommending that the Board approve recommendations A and B.
   Appendix A - Detailed Fees & Charges
4. McCleery Golf Course - Golf Professional Services Contract
   Staff report dated October 6, 2006 recommending that the Board approve a seven year extension for the Golf Professional Services Contract at McCleery Golf Course commencing January 1, 2009 subject to capital improvements completion funded by the Golf Professional on terms satisfactory to the General Manager and Directors of Legal Services and Risk Management.
5. Trout Lake Community Centre and Ice Rink
   Staff report dated October 20, 2006 recommending that the Board approve the siting of the replacement facilities for the Trout Lake Community Centre and Ice Rink as proposed in the report.
   Appendix Option AB1 - Trout Lake Community Centre & Ice Rink Concept
   Appendix Option AB2 - Trout Lake Community Centre & Ice Rink Concept
   Appendix Option B2 - Trout Lake Community Centre & Ice Rink Concept
6. Hillcrest Park and Nat Bailey Stadium Park:  Consolidation and Blanket Statutory Right-of-Way
   Staff report dated October 20, 2006 recommending that the Board approve recommendations A to C.
   Appendix A  [2.48Mb] - Consolidation Plan
   Appendix B  [2.87Mb] - Site Plan
   Appendix C - Proposed Utilities
7. East Fraser Lands Official Development Plan
   Staff report dated October 17, 2006 recommending that the Board endorse the East Fraser Lands Official Development Plan as attached in Appendix B.
   Appendices A & B - Policy Report - East Fraser Lands Official Development Plan
8. Arbutus Corridor
   Staff report dated October 16, 2006 recommending that the Board endorse the inclusion of greenway features in the future development of the Arbutus Corridor.
   Appendix I - A Vision for the Arbutus Lands
9. Vancouver Sport Strategy
   Staff report dated October 20, 2006 recommending that the Board approve Park Board staff leadership of the development of a Vancouver Sport Strategy as described in the report.
10. Award of Soft Drink Supply and Sponsorship Contract
    Staff report dated October 24, 2006 recommending that the Board approve recommendations A to C.
11. Marketing Plan for Golf Courses:  Appointment of Consultant
    This report was referred from the meeting of the Board held on Monday, October 16, 2006. Staff report dated October 2, 2006 recommending that the Board approve recommendations A and B.

MOTION

The following motion was put forward by Commissioner Herbert at the meeting of the Board held on Monday, October 16, 2006:

Whereas on October 5, 2006 City Council voted unanimously to reinstate the full-time Contracting Specialist position to the end of 2008 in order to develop and implement a comprehensive Sustainable and Ethical Purchasing Policy (SEPP), and to provide support to all City departments and boards in administering the EPP;

Whereas City Council and the Vancouver Park Board were partners in the creation, and implementation of the Ethical Purchasing Policy;

Whereas City Council recently demonstrated their commitment to EPP by providing funding of $30,000 that includes a previously approved budget for EPP, reallocations out of the 2006 Operating Budget, with funding for 2007 and 2008 to be added to the 2007 Operating Budget without offset;

Whereas on June 12, 2006 the Vancouver Park Board voted to amend the EPP to allow for buying from suppliers who don't meet the ethical standards of the policy;

Whereas City Council have urged the Vancouver Park Board to reconsider the amended policy on ethical purchasing;

Whereas differential buying as laid out in the current policy opens the door to purchasing from unethical suppliers;

And Whereas on June 12, 2006 the Vancouver Park Board unanimously voted to direct staff to report back in early 2007 with a review of the EPP based on budget and initiatives;

Be It Resolved that the Vancouver Park Board request staff report back to the Board on the EPP review, in time for 2007 Operating Budget discussions;

And Be It Further Resolved that the Vancouver Park Board request Council review the funding which had been assigned to the Vancouver Park Board for ethical purchasing in the previous budget, and reinstate funding provided to the Vancouver Park Board for the implementation of this policy.

IN-CAMERA MEETING

THAT the Board later this evening go into a meeting which is closed to the public, pursuant to Section 165.2 of the Vancouver Charter, to discuss matters related to paragraphs:

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the city;

k) negotiations and related discussions respecting the proposed provision of an activity, work or facility that are at their preliminary stages and that, in the view of the Board, could reasonably be expected to harm the interests of the city if they were held in public.

Enquiries, Other Matters and New Business

 

NEXT MEETINGS:

Special Board Meeting:  Monday, November 27, 2006 at 5:00 pm at Hastings Community Centre
Regular Board Meeting:  Monday, December 11, 2005 at 7:00 pm at Killarney Community Centre

• Top